Reduce Your Office Printing Costs With These Tips

Many businesses overlook cost cutting opportunities when it comes to their printing costs. In fact, many businesses are currently unaware of actual printing costs.  This is often due to businesses managing many desktop printers, all requiring different consumable items from different suppliers, resulting in many invoices…It does not have to be this way.

Use our tips below to reduce printing costs for your business, and if you would rather use your time to grow your business, give us a call or complete our 30 second quick quote form for a free print audit and let us take the hassle out of your print and document management.

Print less colour

The cost of a colour print is between five and twenty times the price of a black only print (depending on the type of printer). The printing of internal documents e.g. emails should always be printed in mono/greyscale to significantly reduce cost.  This can be set as a device driver default or for individual jobs.  We offer a Print Management Solution that can enforce the conversion of colour to mono print outs based on user profiles and roles.  We have found that this simple solution of stopping unnecessary colour prints typically reduces print costs by 35%.

Print double sided

Not only can this potentially save up to 50% on your paper costs but duplex printing also reduces the space needed to file it and saves postage costs when sending it.  We offer a Print Management Solution that can enforce duplex printing as a standard, but can be easily over ridden for those important customer facing documents.

Use recycled paper for internal documents

Most modern printers are now capable of using recycled paper without any detrimental affects on printing performance. This can be as much as 50% cheaper than the good quality paper you would use when printing sales proposals or other ‘customer facing’ documents.  If you are interested in purchasing high quality recycled paper, it is worth checking out the friendly folks over at The Green Stationary Company!

Eliminate “Orphan Prints”

There is nothing more infuriating for a business owner or budget holder than unclaimed prints lying on the networked printer at the end of a working day (The industry set Orphaned jobs at a staggering 30%!). There are a number of cheap/free ways in which this can be a thing of the past.  Many print manufacturers build in job retention/holding capabilities into the print driver; whilst this is ideal for a small print fleet, there are specific solutions available for reducing orphaned prints.

Reduce the number of printers used

Keeping lots of small printers running can be a costly business. Not just the extraordinary price of printer cartridges but also the immense burden this puts on to IT support and the accounts department of any business. Rationalising this to an optimum level will streamline office efficiency whilst maximizing cost savings.  For example, an A4 colour print can cost as high as 40 pence on a standard desktop printer.  This can be slashed to as low as 4 pence using a Multi Functional Laser Printer.

About Us

Print Logic are a supplier of printers, photocopiers whose core business is managed print solutions. They have over 25 years of combined experience in showing businesses of all sizes how they can optimize print, copy and scanning within their organisation to reduce costs, drive staff efficiency, increase profitability and get that competitive edge.

If you need help with any of these tips or want to work smarter with your office printers and photocopiers contact us now.

We hope you have enjoyed this weeks blog post, and please check back here next week for part 2 of our cost reduction articles.  If you have any tips for reducing your printing costs, or would like to share your opinions, please feel free to leave a comment below.

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