How to use a Photocopier

The user interface on a photocopier has been designed to be as easy to use as possible. All of the basic functions are accessible from the main screen which works like a normal tablet. On the screen users can find buttons which start any task such as scan, copy, fax or email. Within each one there are quick-use settings as well as the option to change anything the user needs.

Depending on the task, the process is different, but we’ve outlined a few common tasks which users do on photocopiers.

Photocopy

Step 1 – put your document onto the glass, or into the automatic document feeder at the top of the device. Be careful to place it the correct way up, and make sure the orientation is correct. Don’t worry if you don’t know what the correct steps are – there will be small guides and pictures on your photocopier which will help. If you’re placing a document on the glass, just close the lid when you’re ready.

Step 2 – press the button to copy on the main touchscreen. In this case, the button is called ‘easy copy’. This is a feature on newer models of Sharp Photocopiers, like the Sharp MX-2630.

How to use a photocopier

Step 3 – when your document is ready, you might want to change the number of copies to give you however many you need. Just touch the part of the screen which says number or copies, and change the number to however many you need. On this Sharp MX-2630, we need to touch the ‘Copies’ box, then type in a number.

Step 4 – when you’re happy everything is correct, press the ‘start’ button. Most photocopiers have 2 of these, one for mono copies (black and white only), and one for colour copies. Just press either one and your photocopier will start copying. You’ll see your fresh copies landing in the catch tray under the ADF and glass.

Scan to email

Step 1 – put your document onto the glass, or into the automatic document feeder at the top of the device. Be careful to place it the correct way up, and make sure the orientation is correct. Don’t worry if you don’t know what the correct steps are – there will be small guides and pictures on your photocopier which will help. If you’re placing a document on the glass, just close the lid when you’re ready.

Step 2 – press the button for scanning on the main touchscreen. In this case, the button is called ‘easy scan’. This is a feature on newer models of Sharp Photocopiers, like the Sharp MX-4070.

Step 3 – If you’re photocopier has been pre-configured by Print Logic, you’ll have your email contacts already on it’s hard drive. To send one of these contacts your scan, just press the ‘address book’ button and then select who you want to message. When you’re finished press ‘ok’.

If your photocopier doesn’t have you’re contact list on it, or you’re sending it to a brand-new address you’ll need to enter in the email address you want to send your scan to, and you can do this manually by typing in the address into the ‘email address’ box on the touchscreen. In this example, it’s found at the top, centre part of the screen.

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