Top 5 money saving tips for print usage
Printing can be expensive. When looking for a printer or photocopier for your business you might focus on the upfront cost of the device – finding a reasonably priced model might be a good start, but it’s important to take time to consider what it will be used for, and how much printing you’ll be doing each month.
Quite often, an inexpensive printer can be a lot more costly per month than a more expensive photocopier, and the cost incurred from daily print jobs, managing a supply of ink and toner, fixing breakdowns and any easy to avoid printing errors can mount up.
Print Logic, print management and digital workflow leaders in the North West and Birmingham, specialise in helping our customers reduce their print cost with our tailor-made solutions, saving up to 90% on their annual print expenditure. Our managed print solution provides a specialist, state-of-the-art device which features a suite of functions designed to consolidate multiple office machines into one concise platform. We also provide all maintenance and toner, all for small, manageable monthly or quarterly payments designed to help you save money whilst maximising efficiency and productivity.
We’ve created a list of 5 quick printer saving tips which will help reduce your monthly spending. This is just a taster of how much can be saved, speak to a print expert today to get more!
Print Double Sided
Printing double sided can literally save you 50% on paper costs alone. Not only that, but the time to print will be dramatically reduced as well. Printing a long word document, let’s say 160 pages, from an inkjet printer will take a huge amount of time, cost a lot of money and use up lots of ink. Whereas printing the same document double sided from a laser printer, with its fast print speed and economical, higher yield toner cartridges, will half the cost of the paper, drastically reduce the cost of the ink required (as toner is significantly more cost effective), and reduce the time required to print substantially.
Print More Mono
Everyone knows colour ink cartridges are more expensive than their black and white equivalents, but why does everyone choose to print colour even when all they’re printing is internal-use, disposable documents?
Taking care to ensure that the only colour documents being printed are the ones which need to be will help to drastically reduce print costs. Printing non-essential documents using the colour setting on your printer, even those which are black and white in appearance to the human eye, is an expensive habit, so making sure that the ‘black and white’ box is checked before you print will help a lot.
With more advanced solutions, such as those provided by the experts at Print Logic, human error can be removed entirely by setting up special rules or alerts, which flash up a warning message on user’s screens when they try to print off designated document types in colour instead of mono.
Switch to a laser printer
It’s completely understandable why an inkjet printer is the first choice for many offices across the UK. Cheaper to purchase, often from as little as £20, you can walk in to many high-street shops and pick up a good quality printer for next to nothing. However, there is a huge downside to inkjet printers, and that is the ink which is required to run them.
Ink cartridges are notorious for having extremely low yields for a high cost, indeed, entire businesses have sprung up to offer ‘cartridge refills’ for a lower cost than a brand new replacement (which is still expensive anyway). For businesses printing thousands of copies every day, an inkjet printer is an enormous burden. Add in the fact that inkjet printers are very slow when printing, that initial low price point of the actual device quickly becomes dwarfed by it’s running costs.
Laser printers, and especially Multifunction printers, are superior in almost every way. A standard toner cartridge will be more expensive to purchase yes, but when you realise that it’s lifespan will greatly outlive it’s ink cartridge equivalent, the overall cost is lower. Laser printers are dramatically faster than inkjet printers, so more documents can be produced at a lower cost and at a greater speed, allowing you to be more productive and efficient with your work.
Laser printers are also significantly more reliable than an inkjet printers, which are extremely prone to breakdowns after usage.
With a managed print service, toner cartridges for all devices are included within the cost and then dispatched via courier for next day delivery, saving you the trouble of needing to buy a large stock for your printer or photocopier in-house. Maintenance is also provided so you can make sure that your photocopier runs all the time and exceeds expectations.
Ignore ‘Low Toner’ Warnings
When the printer screen says ‘low toner’, what do you do? Most people take this as a sign that the toner cartridge has run out and then replace it with a fresh one, however – this warning doesn’t mean that the cartridge is empty, just that it’s ‘low’.
When this message appears on the screen, it’s just a heads up to the copiers users that the toner cartridge is nearly empty and will need replacing soon. This is to give you time to get a new one ready for when it does run out. When you get this message therefore, there is still toner in the cartridge, if it’s replaced right away instead of being used the remaining toner is wasted, and that costs you money. Instead of replacing a toner cartridge right away, waiting for the eventual ‘toner empty’ message (which displays when the cartridge has reached 0% capacity) will ensure that all of the toner has been used.
Print onto the right paper
Besides the printer itself and the ink or toner which keeps the documents flowing, you’ll need paper too. It’s important to make sure you’ve got the right paper for the job, and even more important to check that it’s being used as you want it to.
For example, an internal use document which will only ever be seen by those in the same office doesn’t need to be printed on the same type of paper as the companies marketing flyers, and any mistakes made will waste the more expensive paper. Taking a brief moment to double check you’re using the correct paper will save money annually.
With a managed print expert’s input, dedicated paper trays on a Multifunction printer can be set up, and documents can be re-routed to their appropriate tray, overcoming that human error.
Want To Save Money on your Printing? Contact Us!
Get in touch with one of our print experts for more advice on how we help you save money on your printer or photocopier. Reach us on 0330 058 3895, email firstname.lastname@example.org, or request a call back.