Top reasons why you might need a Managed Print Provider
A Managed Print Service allows businesses to monitor and control their printers using smart data capture software. By doing this they can save a huge amount of spending and time, as well as benefitting from increased productivity.
Devices and consumables, like toner cartridges, are all remotely managed by Print Logic, allowing a customer to focus on their core activities. Managed print suppliers also make sure that every device in their care runs at it’s highest level of efficiency, ensuring that printer downtime is eliminated along with the wasted time which is associated with that.
Print Logic, managed print and digital workflow leaders in the North West and Birmingham, are experts at providing managed print services to every industry, and have saved our customers hundreds of thousands of pounds in print costs over our long history. Here are some reasons why you might benefit from considering a managed print service.
You’re spending too much on your printing
Many businesses choose to purchase a printer or copier outright, and then maintain a stock of toner and ink cartridges themselves. Although this might seem like a more cost-effective option at first glance, buying fresh or reusable printer supplies is actually very expensive. ‘Off the shelf’ consumables are often not the best choice when it comes to maintaining an independent stock, and when you factor in the cost of a member of staff’s time required to manage this, it’s easier and more effective to let a print expert help.
On a managed print service, toner stocks are monitored and supplied by the experts, using only the very best and most cost-effective supplies available. Every device in the service providers care is constantly monitored, and consumables are dispatched to the users when they are needed. This results in lower printing costs, lower maintenance requirements, the elimination of in-house staff wasted time (required to manage their own stock) and a constant supply of consumables, exactly when you need them.
IT departments and support team are spending too much time resolving printer problems
If you’re managing your printer in-house, then the responsibility for making sure that it’s running properly probably falls on the I.T. department. In this scenario what can often happen is that the in-house support team spend too much time resolving printer or copier issues and not enough time performing their core workload.
With a managed print service, all printer and copier issues are handled by expert engineers who can resolve issues in the fastest time possible. Regular maintenance is performed on all devices proactively, with the main goal of keeping all printing devices running smoothly. I.T. and support teams based at your office are freed up to work on their core workload, and your business benefits as a result.
Your staff have many different pieces of equipment spread across the whole office
Having lots of different devices with different functions spread across the office is inefficient. If a member of staff needs to scan in one document, print another and then fax something the length of time it could take to complete these simple tasks could mount up. Add on the cumulative time if tasks like this need to happen several times a day by multiple team members, the time and costs begin to skyrocket.
Having one managed multifunction printer which unifies and centralises all of the office’s devices into one concise, easy to use platform boosts productivity, reduces wasted time spent on long processes and reduces the cost of maintaining, running and supplying many smaller single purpose machines. Along with the other benefits of a managed print service, businesses can benefit from the increased amount of time they now have and use it to complete more and more value based activities.
Old equipment is always breaking down, leading to long periods where staff can’t work
The copiers and printers every company purchases will last for a long time, but like any mechanical device, they will eventually break down due to wear and tear unless properly maintained by an expert. Like any breakdown, it’s hard to know exactly when things will eventually come to a stop, and it always seems to happen at the worst time.
On a managed print service, modern cutting-edge machines are installed by expert engineers who perform regular checks throughout the duration of each agreement. These preventative maintenance calls are all completed to a high standard, and ensure that any issues are resolved well in advance of any actual breakdowns, keeping everything in your office running at maximum capacity.
Need More Help? Contact Us!
Get in touch with one of our print experts for more advice on how you can save money and achieve a more cost effective office. Reach us on 0330 058 3895, email firstname.lastname@example.org, or request a call back.