How you can save money on printing
Managing and controlling printing costs is something which can quickly become overwhelming for many department heads or managing directors. If you’re spending a portion of your annual budget on your printing devices, and the consumables to keep them running (such as toner cartridges), accounting for every penny spent is critical.
Luckily Print Logic, market leaders and printing experts in the North West and Midlands, provide an elegant and easy to use system to our customers which helps them streamline and optimise their print spending.
Track, Identify and Save on Print Usage
Print Logic makes it easy to manage your devices without the complexity. We have an easy way to automatically monitor and manage copying and printing in your organisation, giving you control over your costs and environmental impact. Print Logic checks print jobs on and analyses them, applying rules to enforce your print policies.
Top money saving practices for printing
Wouldn’t it be amazing to be able to see exactly how much each piece of paper you’re printing off costs? Print Logic help our customers to generate usage reports for any print activity, automatically, and identify where to improve spending and reduce costs.
Our customers have the ability to generate over 80 reports at the click of a button, viewed online, printed or for export. Showing information on users, department, device and even environmental impact, administrators can create any reports by applying filters and conditions.
If you have sensitive documents being printed in your office, you don’t want them waiting at the printer alone before a user reaches them. Make sure that they’re only seen by the correct staff. Our print experts set up systems which allow administrators to set up logins for their photocopiers, so jobs are only released when a user logs in at the device.
Some companies have different printers for different tasks. For example, the A4 laser printer in reception might just be for printing normal office documents on copy paper, but the Sharp MFP in the marketing office is used to print off flyers and banners. Sending print jobs to the wrong printer unintentionally happens all the in any business, but when you take multiple devices like this, it can incur large costs quickly.
With our help, you can track prints by source, department or user, and set limitations by print volume or cost and redirect prints to lower cost devices when needed – all so you can take control of your printing fleet and cut out unanticipated costs.
If your team knew the cost and environmental impact of their print jobs, do you think that they might pause for thought before they print off that 160 page, single sided colour manual? Notify users with alerts regarding the cost of print jobs, environmental impact, and if there print has been redirected to another copier.
Automatically route large jobs to dedicated high-volume printers, discourage printing emails with alerts, convert jobs to greyscale and duplex, and route jobs to the lowest cost device in your printer fleet. Print Logic can set any of these as standard practice, meaning your office is more efficient.
If you’ve ever had to stand in a queue waiting for someone else’s print job to finish, you’ll know the frustration of your time which is being wasted needlessly. Did you know that you can set up a system which can send all print jobs to a cloud based queue, releasing documents from whichever printer a user chooses? You can also take steps to make this as secure as possible by logging in at the printer of your choice, or using a contactless card to sign on a choose what jobs you want to print off.